Basic Information

Reference Number

0000250968

Issuing Organization

Shared Health Inc.

Owner Organization

Shared Health

Solicitation Type

RFI - Request for Information (Informal)

Solicitation Number

SS-CP-0020-SH

Title

REC - Legacy Audio Data Extraction

Source ID

PU.HL.MB.1021849.C112128

Agreement Type

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Details

Location

Canada, Manitoba

Purchase Type

One Time Only- Delivery Date:2023/07/17

Description

Shared Health uses a legacy logger to retrieve audio files which are stored on over 600 DVDRAM discs in a proprietary format. The hardware for the logger is outdated and not upgradable due to the software version required to run the audio logger server and the server has experienced a major failure and has become unusable.

Shared Health requires the audio to be extracted, with all of the date/time/channel tags to be searched and played, including the hardware, digital conversion and storage, and retrieval software (the “Product”).

Shared Health has identified one vendor (the “Intended Vendor”) to provide the Product. Shared Health has reason to believe that only the Intended Vendor is able to provide this Product for the following reasons:

An extensive market search was done to try and find a vendor that could provide this Product and it was determined that it is highly specialized.
The Intended Vendor is able to provide the specialized hardware and software required to convert and retrieve the files.

The purpose of this Request is to confirm that there is no competition for distribution of this Product.

Please be advised that the purpose of this Request is not to pre-qualify vendors for an upcoming competitive procurement process, if any. Any Response submitted by a vendor as requested in this Request will not be considered as binding on the vendor. All costs and any liabilities incurred by a vendor including (without limitation) those associated with the preparation of the vendor's Response to this Request will be borne entirely by the vendor.

Dates

Publication

2023/06/30 06:08:20 PM CDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

2023/07/14 04:00:00 PM CDT

Contact Information

Tara Robinson

trobinson2@sharedhealthmb.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

No Pricing

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Responses must be submitted electronically via Bonfire at: https://sharedhealthmb.bonfirehub.ca/

Please note that in order to submit a Response via Bonfire, vendors must be subscribed to Bonfire and have authorization from their authorized signer to complete the submission process. Information about Bonfire can be obtained on its website, https://support.gobonfire.com or by email at support@gobonfire.com. In event of any technical issues with Bonfire submission, vendors should contact a Bonfire agent by using the aforementioned email address. For a quick tutorial on how to upload a submittal, visit: Creating and Uploading a Submission to Bonfire.

Submissions by other methods will not be accepted.

Responses must be received in their entirety by Bonfire on or before the Submission Deadline. The time of receipt shall be determined by the Bonfire web clock. Vendors are cautioned that the timing of Responses is based on when the Response is received by Bonfire, not when a Response is submitted. A Response will be deemed to have been received by Bonfire after the Submission Deadline if any one or more files forming part of the Response are received by Bonfire after the Submission Deadline. As transmission can be delayed due to file transfer size, transmission speed, or other technical factors, vendors should plan to submit Responses well in advance of the Submission Deadline to avoid submitting late due to technical issues. Vendors submitting near the Submission Deadline do so at their own risk. Responses received after the Submission Deadline will be rejected.

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